We built LeanProfit because busy is not the same as profitable.
Every project-based service business wants profitable delivery, but most teams don’t lose margin because people aren’t working hard. They lose it because effort drifts, scope creeps, and operational problems stay hidden until the project is over.
We built LeanProfit to bring Project Profitability Intelligence to every role, giving project-based service teams the visibility they need to understand what’s happening while there’s still time to improve outcomes. Because better decisions shouldn’t start after the project ends. They should happen while the work is still in progress.
“The team is working hard.” “We’re over budget again.”
Both are usually true at the same time. What most project-based service teams can’t see is everything that happens between the work being done and the financial outcome. That’s where effort drifts, scope expands, and profitability quietly disappears.
We built LeanProfit around one idea: Project Profitability Intelligence should make that invisible work visible, so every role can make better decisions before profit is lost.
- The problem we kept seeing
Margin disappears in the gap between effort and outcome.
In project-based service firms, people are the product. Profitability comes down to a simple question that is surprisingly difficult to answer in real time:
Did the effort we invested create the value we expected?
Most firms only answer that question at month-end, inside a spreadsheet, after the margin has already disappeared. By then, a project that quietly moved from 50% complete to 68% of its budget is no longer a problem to solve-it’s a number to explain.
Traditional enterprise PSA platforms can answer these questions, but they’re often built for large organisations. They’re powerful, yet complex, finance-first, expensive, and slow to implement. For growing project-based service firms, that’s a sledgehammer for a problem that needs a flashlight.
- What we built instead
One source of truth every role can understand.
LeanProfit brings Project Profitability Intelligence to every role by connecting effort, cost, and outcomes through a single source of truth. Individuals understand their own contribution. Project managers identify delivery risks before they become costly overruns. Executives see the complete profitability picture behind every project.
We made one deliberate decision that defines LeanProfit. The individual report matters just as much as the executive dashboard.
When people understand their own performance, better decisions happen naturally. No pressure. No micromanagement. Just visibility. That’s the idea behind LeanProfit. Data isn’t a weapon used to measure people. It’s a mirror that helps people improve. When teams can see the truth early, they solve problems long before a manager has to.
- The category
We call it Project Profitability Intelligence.
Not time tracking. Not project management. Not enterprise accounting. Project Profitability Intelligence is the layer between project delivery and business decisions.
It connects effort, costs, utilisation, and outcomes, then transforms delivery data into role-specific insights that help individuals, project managers, and executives make better decisions from the same source of truth.
Built for project-based service firms, it delivers the visibility every role needs-without the complexity of traditional enterprise PSA platforms or finance-first software.
- What we believe
Profitability doesn't come from micromanagement.
It comes from clarity. The industry built software to track people. We built software to help people. LeanProfit isn’t designed to monitor every minute or measure every click. It’s designed to make project profitability visible, so teams can improve outcomes through understanding-not control.
We believe people do their best work when they understand how their effort contributes to project success. When individuals see their own progress, project managers see delivery risks early, and executives see the profitability picture, better decisions happen naturally.
That’s the idea behind Project Profitability Intelligence. Not surveillance. Not pressure. Not micromanagement. Just the right insight for every role, from the same source of truth. Because lasting profitability isn’t created by watching people more closely. It’s created by helping people make better decisions, every day.
- Where we stand
Built for the firms between the spreadsheets and enterprise PSA platforms.
30–200
Built for growing project-based service firms.
LeanProfit is designed for organisations that have outgrown spreadsheets but don’t need the cost, complexity, or lengthy implementation of enterprise Professional Services Automation (PSA) platforms.
3
Role-specific intelligence reports.
One source of truth. Three role-specific views. Individual contributors, project managers, and executives each receive the insights they need from the same project data through Project Profitability Intelligence.
$9+
Flexible plans that grow with your business.
Choose the LeanProfit plan that matches your team’s needs and unlock Project Profitability Intelligence that helps every role make better decisions from the same source of truth.
- Get started
See the work. Trust the numbers. Protect the profit.
LeanProfit was built to bring Project Profitability Intelligence to project-based service firms that believe better decisions come from better visibility-not more oversight.
If you’ve outgrown spreadsheets but don’t need the complexity of enterprise PSA platforms, we’ll show you how LeanProfit helps every role see the right insight from the same source of truth.
Book a personalised 20-minute demo and discover how LeanProfit fits your team, your projects, and the way you work.